When you’re logged on to a Gmail account in Chrome, Chrome will push a small pop-up that says “Enable desktop notifications for Gmail” with an OK and a No Thanks as options. If you’re wondering how these notifications turned on in the first place, chances are you hit an “ok” when you shouldn’t have. You just keep thinking of new things you need to get done and arranged, or working on conversations rather than work. Sure, your inbox might be a bit tidier, but maybe it won’t be. A notification comes in and suddenly 45 minutes have disappeared and no other work has been done. On the other hand, they’re purely annoying if you’re the kind of person with an out of control email habit. You can check it, file it away, respond as necessary, and move on with your day. Notifications are great if you want to know each time an email comes in. Part of it comes down to self-control, and a lot of people don’t have that self-control. I’ve written before about the time management necessary to succeed in business, and how email often eats up a lot of that time. There are pros and cons to this, to be honest. That way, you can respond to it immediately. When monitoring an email inbox is part of your job, it’s a good idea to be able to have a notification pop up when something lands. With Gmail, the initial push was to include a productivity feature with desktop notifications. No matter how you do it, make email backups a part of your routine, lest you lose vast swaths of your online life in the ether of the internet underworld.Related posts: Pros and Cons of Gmail Desktop Notifications Or you can try subscription services such as UpSafe, Mail Archiver X or Backupify. It has a bit of a learning curve, but this tool is so powerful it can restore all of your old Gmail messages into a brand-new Gmail account of your choice.
There are, of course, a bevy of third-party programs that offer a range of powerful, customizable tools for Gmail backups, such as Gmvault, which is free. And critically, it doesn't apply to your outgoing messages. Just remember that this method will only back up incoming emails - it does nothing in terms of backing up previously received and sent emails. To do this, just set up a filter in your Gmail settings and you're good to go. You can link your Gmail to one of these apps and they'll synchronize to your local client, giving you a backup of all of your emails on your computer in addition to the cloud.Īnother way to back up incoming Gmail messages is to forward all new messages to a different email account that you set up on a non- Google site (that way, in case Google has a company-wide meltdown, you don't lose everything). Many people eschew desktop client email software, but apps like Thunderbird, Mailbird and Outlook are very powerful.
Choose how you want to save and receive, and you'll get a link from Google that works for up to one week with instructions on how to download your archive.
Finally, you'll be given various archive options, as well as a delivery mechanism.Next scroll down and select just the option for mail.This will open a new page that presents you with dozens of Google tools that have data you can download, and because you only want your Gmail data, click select none at the top of the column.Then, in the download or transfer your content section, locate download your data, then click create archive.In the personal info & privacy section, click control your content.